We are currently seeking an Operations Coordinator for our client, a fast-paced and dynamic organization focused on delivering exceptional services.
This role is ideal for a highly organized professional who thrives in managing workflows, coordinating cross-departmental efforts, and ensuring smooth day-to-day operations. If you have a talent for problem-solving and enjoy working as the backbone of a team, this opportunity is for you.
Summary
The Operations Coordinator will be responsible for supporting company operations through scheduling, reporting, vendor coordination, and administrative tasks. This position plays a vital role in ensuring all departments remain aligned and projects are completed on time.
Essential Duties
- Serve as a liaison between departments, ensuring effective communication and project coordination.
- Manage scheduling, calendars, and logistics for internal meetings and operational activities.
- Track and report on project progress, identifying and escalating potential roadblocks.
- Assist with vendor relationships, purchase orders, and invoice management.
- Maintain accurate records and operational documentation.
- Support leadership by preparing operational reports, dashboards, and performance metrics.
- Monitor and optimize workflow processes to improve operational efficiency.
- Assist with event planning, team training sessions, and onboarding coordination.
- Handle inventory tracking and supply ordering as needed.
- Provide general administrative support to ensure smooth day-to-day operations.
Qualifications
- Bachelor’s degree in Business Administration, Operations Management, or related field (preferred).
- 2+ years of experience in operations, coordination, or administrative support.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (Asana, Trello, or similar).
- Excellent organizational, multitasking, and time management skills.
- Strong verbal and written communication abilities.
- Experience with vendor management and workflow optimization is a plus.
- Detail-oriented with the ability to work under tight deadlines.
Reasoning Ability
- Ability to identify operational inefficiencies and propose solutions.
- Strong analytical skills and proactive approach to problem-solving.
Work Environment
- Office-based role with high interaction across multiple teams and departments.
- Collaborative environment with opportunities to learn and grow in operational leadership.
Physical Demands
- Regularly required to sit, type, and review documents for extended periods.
- May occasionally lift and move office supplies or materials up to 20 pounds.
Apply today to join a client team where your operational expertise will make a direct impact on organizational success!