Executive Staffing Partners – Privacy Policy

Effective Date: June 02, 2021
Last Updated: July 20, 2025

Executive Staffing Partners (“ESP,” “we,” “us,” “our”) is dedicated to safeguarding your personal information throughout our recruitment and staffing services.

1. Scope and Applicability

This Privacy Policy governs how ESP collects, processes, stores, and uses your personal information when you interact with us via our website, apply for opportunities, submit contact forms, or communicate with our team. It applies to candidates, applicants, consultants, and other employment-related users.

2. Information We Collect

We may collect the following data from you:

  • Information you provide directly: name, email, phone, resume/CV, work and education history, references, eligibility, and any additional details you voluntarily submit. Examples include details you share when applying, emailing, or communicating with our consultants.
  • Information from third-party sources: public profiles (e.g., LinkedIn), background check agencies, or references.
  • Usage data: technical information collected automatically when you visit our website (e.g., device type, IP address, browser).

3. Purposes of Processing

We use your personal data to:

  • Evaluate your suitability for roles and match you with client needs
  • Communicate application status, interviews, and feedback
  • Contact you about relevant opportunities or career services (with your consent)
  • Administer our recruitment platform, handle support requests, and improve our services
  • Comply with legal requirements or defend legal rights if needed

4. Legal Basis for Processing

Depending on jurisdiction and context, we process your data under:

  • Legitimate interests, matching candidates to clients, managing applications, improving operations
  • Consent where necessary (e.g., marketing communications or optional detail sharing)
  • Contractual necessity or legal obligation, where applicable

5. Data Sharing

We may share your personal information with:

  • Client organizations to which you are referred, only with your consent
  • Service providers engaged to perform recruitment, screening, communications, or technical operations
  • Legal or regulatory authorities, if required under law
  • Affiliated entities or, in the event of a business transfer, with notice to you

We will not share your information with third parties for unrelated marketing or other purposes without your clear consent.

6. International Transfers

If your application involves clients or service providers located in different countries, your data may be transferred cross-border. When transferring data, we ensure appropriate protections such as standard contractual clauses or comparable safeguards in compliance with applicable law.

7. Data Retention

  • If you are not selected, we may retain your personal data for up to two years to consider you for future opportunities or unless you request deletion earlier. 
  • If you are hired, your data may be merged into employee records and retained per legal or contractual obligations.

At any time, you may request to update, restrict processing, or delete your data, subject to legal limitations.

8. Security Measures

We maintain technical, organizational, and physical safeguards to protect your personal information, including:

  • Encryption via TLS/SSL for web and email traffic
  • Role-based access controls limiting data access to authorized staff
  • Regular review and employee training on data handling standards
  • Ensuring third-party partners comply with similar security obligations

While we work hard to secure your data, no system is impervious to all risks, and we encourage you to take steps like safeguarding passwords and keeping your system software updated.

9. Your Rights

Depending on your jurisdiction, you may have rights to:

  1. Access the data we hold about you
  2. Request correction of inaccurate data
  3. Request deletion or restriction of processing
  4. Withdraw consent (where given)
  5. Request portability of your data in a structured format
  6. Open an inquiry with a supervisory authority if you’re dissatisfied with our handling.

To exercise these rights, contact us as outlined below. We will verify your identity before fulfilling your request.

10. Cookies & Analytics

We use cookies and similar technologies:

  • Essential cookies to operate our site and candidate portals
  • Analytics cookies to track site performance and visitor behavior, with your consent if required by law
  • We do not use behavioral or marketing cookies without explicit consent.

11. Children’s Data

Our services are not intended for individuals under 16. We do not knowingly collect data from minors.

12. Policy Changes

We may update this Privacy Policy periodically. Any material changes will be posted on our website with a new “Last Updated” date. We recommend that you review this policy periodically.

13. Contact Us

For questions, data requests, or complaints, please contact:

Privacy Officer
Executive Staffing Partners
Email Address: info@executivestaffingpartners.com

By using our site or applying for positions, you acknowledge that you have read and agree to the terms of this Privacy Policy.