We are looking for a detailed, passionate, enthusiastic Executive Assistant. The ideal person will be comfortable interacting with all levels of management and highly intelligent with exceptional organizational skills for deadline-driven projects. Strong ability to shift in priorities as urgent matters arise. Someone with a take ownership mentality, a positive attitude, and superb problem-solving and research skills. You will work with sensitive data and must keep all information confidential.
Essential Duties:
- Act as liaison to help facilitate communication between executive staff members and key business partners by relating vital and accurate information.
- Manage the executive’s calendar and daily schedules. Use sound judgment when selecting time slots to ensure enough time is allowed in-between meetings. Distinguish urgencies between conflicting sessions and last-minute schedule changes.
- Act as gatekeeper: managing executive needs to ensure priorities are maintained.
- Organize special events-engagements for the department.
- Coordinate complex travel arrangements. Sometimes with multiple stops, including international itineraries.
- Act as liaison with appropriate parties regarding personal finances, etc.
- Conduct research for special projects.
- Manage email correspondence by sorting, addressing, and filtering communications.
- Daily entry and verification of timesheets and invoices.
- File timesheets and invoices.
- Reconcile invoices.
- Order office supplies to include equipment, coffee, and snacks.
- Track all discrepancies from timesheets and invoices.
- Ordering lunches when needed.
- Ambitious self-starter with the ability to think outside the box and highly resourceful in executing daily tasks.
Position Requirements:
- Three plus years of Executive Assistant experience working with C-level or similar.
- Ability to manage several projects at once while flourishing in a fast-paced environment.
- High level of emotional intelligence.
- Excellent Customer Service skills with confidentiality.
- Strong attention to detail when prioritizing daily tasks.
- Ability to learn quickly, adapting to changing priorities.
- Excellent computer skills and proficiency with MS Office, Google Suite, and Calendaring.
- Exceptional oral, written, and interpersonal skills.
- Bachelor’s degree is welcomed but not required.
Executive Staffing Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
